Introduction
Event CAD planning.
Event planners can often spend hours researching whether or not a venue will be suitable for their needs.
By providing event visualisation, you can deliver on the event experience, plan events faster, easier and more accurately.
It’s now more important than ever to deliver an exceptional personalised experience to your potential customer — no matter if it’s a simple board meeting or an elaborate wedding.
An event CAD can be compared to sheet music that everyone is singing from. You, your team, your client, the venue and the fire marshal will all be on the same page
How does it work?
EventDraw (that you will be using today) is drag and drop 2D & 3D software. Our team have setup the templates (venue function spaces or outdoor site plans) and customise smart shapes (furniture and equipment).
This allows you, the event planner to ‘drag and drop’ the shapes onto the plan to create accurate, to-scale floor plan layout.
Venues, setup staff & clients require this service and business owners need this because labour is reduced, your setup staff can easily understand the plans therefore significantly reducing event setup times. Shuffling equipment is a thing of the past.
Gone are the days of drawing by hand and having to “pin” images together to present your vision to your clients!
Social Distancing is “oh” so important!
Looking at the floor plan below of Ryde TAFE Ballrom. A return to normalcy is to implement social distancing-friendly infrastructure and policies to create safety around in-person events. The events and hospitality industries are understandably eager to resume organizing in-person gatherings, and some venues are already working hard on making that happen as soon as possible.
If successful, this event could lead to others. However, social distancing will force venues to operate at an estimated 20-40% capacity, and the cost of implementing a socially distant event could be prohibitively expensive. So, in saying that, in order to justify operating at such a low capacity, traditional business models will have to change. Looking at Ryde TAFE Ballroom, we would like to know pre & post COVID19 requirements using a Theatre Style Plan.
At big, busy events, the halls can be like trying to walk a block at the New Orleans Mardi Gras. Walking 100 meters through the throng of revellers can take an hour. It’s jam-packed…….. now, how does 2020 and COVID impact this scenario.
Over the next few weeks you will learn:
*What are Event CAD’s and why we use them
*Understand various CAD software
*Determine elements on CAD’s
*Create an event CAD plan.
*Save plans as PDF format and send to clients/others
*Exporting ratio’s
*COVID19 CAD plans setup to legal requirements
*Build Event layouts within a strict time frame
*COVID19 layering
*XREFS
*3D Event CAD’s
*Create entry / exit clearance areas
*Multiple point development
*Entertainment performances and density requirements.
Lesson 1a
“Something Unique”
– Prepare a plan using any layout of your choice. You are an event planner, and have been tasked to create 3 x function layouts using three different venues.
This event is of your choice, dinner, exhibition, cocktail, wedding etc.
The choice is yours, social distancing is NOT required for this event but please don’t overlap tables.
Open https://eventdraw.com/
Click Login – Enter your username and Password
Select ANY VENUE using the “Templates” dropdown menu (refer image below)
Create your three layouts – using different venues.
Ensure all plans are PRINTED and uploaded to Dropbox.- https://www.dropbox.com/request/MoIvKGt0doSe3jBX3YHo
Naming the plan (Your First Name & Surname Followed by Event Name & Venue Name) e.g John Smith Cocktail Plan Sydney Convention Centre – Your printed plans can be .PNG, .JPEG, PDF.
Upload your printed plan to: https://www.dropbox.com/request/MoIvKGt0doSe3jBX3YHo
