Creating a Successful event amidst Covid-19

If you’re an Event Planner, you’re working on something like a wedding, a party, or even a business meeting. Yet, due to Covid-19 Pandemic, you must establish a detailed strategy to create a successful event. 


Event Planning is a business-based face-to-face interaction. So, Event planners like you began to wonder, Can your business survive these seismic shifts? Nowadays, many people have to cancel or reschedule important events. Such as weddings, parties, and family get-togethers. The Government implemented lockdowns at corporate gatherings in many countries around the world.

Today, the events industry was being forced to adapt in ways it had never done before. Unfortunately, the Covid-19 has made it impossible for us to meet up with friends and family like we used to. Because of this, Event planners had to consider things if it’s still possible to have a face-to-face event in the future. But, keep in mind that adapting to change is an important part of being a successful event planner.

So, if you’re going to create an event, what precautions should you take to avoid Covid-19 and spread it to others? What are the steps that you need to ensure the safety of all your attendees at the event?

Indeed, Organizing an event amid Covid-19 has necessitated a great deal of reworking.

So, this article discusses how to hold successful events during a pandemic. We’ll give you some pointers to get you started on the road to recovery, as well as other helpful information.

1. First, Finding a suitable place should be your priority.

Venue sourcing has always been important to the success of events. Although, today, Event Planners have to consider many factors these days. 

Empty events place

2. Second, As an Event Planner, it’s your job to make sure Venues have a cleaning protocol in place.

Maintaining a clean environment will help to reduce the risk of spreading the Covid-19 infection.

3. Next is to maintain social distance.

Work with a venue that can be adaptable to providing digital assistance or reconfiguring spaces.

4. Make sure your guests know what safety precautions you’ve taken.

The Covid-19 policy should be prominently displayed on your event website so that attendees can review it prior to the event. In addition, you can communicate with guests via email, informing them of any precautions you’ve taken and any steps they need to take before the event.

5. Come up with a registration process.

All guests may be required to submit to temperature screenings, answer questions about vaccinations, and take on-site Covid-19 tests.

6. Provide Swag Bags.

This should have Hand sanitizer and additional masks or Face Shield if needed.

7. Use your imagination. Make a plan for how food will be served during the gathering.

Lunch “grab and go” boxes and social exclusion can be transformed into a picnic in the hotel’s lovely outdoor space. There are numerous solutions to the lunch/dinner dilemma.

8. Make a contingency plan.

A contingency plan that shows when and where things could go wrong and the latest date on which the entire event can be canceled if necessary. 

  1. Can you make changes to the catering order after it has been placed?
  2. How far in advance have you planned to make changes to the number of spaces you’ve reserved at the venue?

    9. Put up some instructional posters in key locations.

    You can put the instructional poster at the entrances and restrooms. This is to educate the public on preventing the spread of the disease. And to remind all employees and attendees to wear face masks covering their noses and mouths to protect themselves from the virus, maintain physical distance, or wash hands regularly.

    10. Consider using an outdoor area at a venue offsite.

    In close contact, the Covid-19 virus can be spread from person to person within about 6 feet by respiratory droplets released into the air. A person can be infected by small droplets or aerosols of the Covid-19 virus for hours after being exposed to them in an enclosed space with poor ventilation. As a result, planning an outdoor event is highly recommended because it allows fresh air to circulate while dispersing the droplets. 

    11. Improved social media marketing engagement.

    Social media marketing is a critical way to cut through the noise in order to boost and reach potential clients due to increased competition within the virtual event space.

    12. Use Event Diagramming Tool.

    Event Diagramming Tool can help you to create table arrangements where people can maintain Social Distancing and create a digital experience for your clients by digitizing the seating process. Because of the pandemic’s impact on how we interact, you should use digital tools to ensure safety and enhance the dining experience for your clients.

    Today, Face masks and hand sanitizers are no longer enough to reassure that your guests are safe.

    As a result, tools like Event Diagramming and interactive floor plans are becoming increasingly popular among event planners.

    EventDraw Diagramming Software can help you follow safety guidelines and provide a safe environment for all guests and employees. Users of this tool can now add custom safety guidelines like the number of attendees per table, table numbering, and the distance between them.

    EventDraw - The Must-have easy to use time-saving solutions for venues and events

    Now you know how to survive your events amidst the pandemic. Why don’t you learn more about the benefits of using Event Diagramming Software? 

    Learn More.