FAQ - EventDraw
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Event Diagramming Common Questions....... you may have a few. How does it work, those migrating from Visio, other cloud software or event planners using CAD software.
Below are common questions we have seen in the past. 

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Ease of Use

"Nothing comes close"

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The Fastest

Unrivalled speeds

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PC, MAC or Device

Yep, no restrictions here

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No Restrictions

Get use to the word "Yes! on inclusion"

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Accurate Plans

100% scaled & correct event plans using CAD software

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Support

Support is a real person, not emails

What is EventDraw?

EventDraw is diagramming software that enables event planners to create stunning event floor plan layouts in just minutes.

Event planners can create accurate and streamlined event floor plan layouts such as dinners, conferences and cocktail events in record time.

The time-saving tool is the perfect solution to floor plan struggles!

A web-based event planning platform for meeting and event planners. The simple-to-use software consolidates every part of your event floor plan diagram.

Why should event planners use EventDraw?

Event planners can often spend hours researching whether or not a venue will be suitable for their needs.

By providing event visualisation, you can deliver on the event experience, plan events faster, easier and more accurately.

It’s now more important than ever to deliver an exceptional personalised experience to your potential customer — no matter if it’s a simple board meeting or an elaborate wedding.

How Does it work?

EventDraw is drag and drop software. Our team setup the templates (venue function spaces or outdoor site plans) and customise your smart shapes (furniture and equipment).

This allows event planners to ‘drag and drop’ the shapes onto the plan to create accurate, to-scale floor plan layouts.

Clients value this service and labour is reduced because your setup staff can easily understand the plans. Shuffling furniture will be a thing of the past.

Our clients are creating exceptional event floor plan diagrams with just 15 mins training.

How does EventDraw benefit EAs, PAs & Event Co-Ordinators?

We have 28,000 existing floor plan templates on file for venues around Australia, Asia and globally.

EAs and PAs can simply open EventDraw and choose from the existing venue catalogue and create event plans knowing what they create on screen is exactly what will fit in the venue.

The system includes a brilliant feature; with the click of a button, it can automatically calculate the best use of space using algorithms that are built into the software. It means maximum capacity plans can be created in less than three seconds.

Frequently Asked Questions

Am I limited on the number of plans I can create each month or year.

Absolutely not!
You are not limited on the number of plans you create each month or year.  Most venues and organisations create hundreds if not thousands of plans per year.  Think about it, image being restricted on such a fundmental requirement.

Do I need Microsoft Visio

Absolutely no need for Microsoft Visio anymore!

Our new cloud-based floor plan software application EventDraw revolutionises the cost and efficiency of our existing Visio development, used by thousands of clients in Australia and around the world. EventDraw does not require a single licence of Microsoft Visio.
A GAME CHANGER!

For those that like reading and want to know the development of EventDraw:

Six and a half years in the making — our VisioGroup’s development team (www.visiogroup.com.au) designed software which takes the best of the Microsoft Visio based product the company has been refining since 1998 and puts it in the cloud, making it instantly accessible, more efficient, faster and more importantly, no need for Microsoft licencing cost. Any venue looking to adopt EventDraw receive unlimited users.
And that’s just the beginning, the software boasts a tremendous amount of features not available with Microsoft Visio. For our existing clients who used Visio files, well this works brilliantly with EventDraw, so existing floor plans are not redundant.

Contact the team for more info!

Are there limitations on the number of users?

EventDraw software is unlimited users. Why limit access to “easy to use software” because of restrictions and clauses. It makes no sense to us, this is why EventDraw, you have unlimited users within your company.

Active Events - How Many?

It’s a common question with our software. How many active events is allowed per month. This is up to you, why would we limit you on the number of events you create. We receive this questions because other providers have a tremendous amount of restrictions and limitations! 
Our clients love the freedom with EventDraw!

Speed?

With EventDraw you are not connected to a database! Why is this important.
You can create a floor plan without being connected to the internet. With other providers every move of the mouse on your floor plan needs to be saved back to their servers. This drastically makes the system slow, cumbersome and annoying.
It’s why most providers supply very basic floor plans of your venue.  Ask us for sample plans v’s competitor sample plans. Take this further, why not zoom into the PDF or plan and see the difference in quality of the plan, the difference is like night and day. 

Cloud or Local?

With EventDraw your floor plan and diagram data is stored in your browser while you are creating the floor plan, and at a location of your choice when you finish and save the plan. If you choose EventDraw, your diagram data is transmitted with end-to-end encryption.

Am I restricted on the amount of PDF's I create or send?

We have this question asked often. If you would like to send many revisions of your event plans to clients then this is your choice. Nothing speaks professionalism than good communication with your client and how their event will look and feel. Not too mention, the setup crew can rely on accurate and up to date event plans for the function.

Seat Attendees - How Many?

Seat attendees is unlimited. There is no capping nor restrictions on the number of attendees for your floor plan and event. Seat attendees for your event would vary, so why would we limit this in your software…… The answer is we don’t!

Verified Floor Plans?

Our team will create an accurate, custom floor plan based on your CAD files of your venue, with confirmation sign-off from your team.
The fact is, Event floor plan software is useless without accurate plans of your venue. This is why since 1998, we supply the most accurate floor plan software on the planet!

Easy of Use?

Put EventDraw through a exhaustive test. EventDraw started out in 1998 from an event management company. Our software was created from passionate individuals working in the Hospitality and Events industry. Rather than have programmers design a software solution they think is required, EventDraw was built from knowledge within the industry and what Event Coordinator and Venue Managers need. The entire system was designed with a goal! Ease of Use
A fantastic event floor plan should be created, finished and emailed to a client within 90-120 seconds.  This is why EvenDraw is so easy to use, because it’s built with the event team as our sole focus.

Migrating Visio to EventDraw?

As COVID19 is devastating the events industry we find many required to work from home. So for those needing floor plans and access to Visio it’s made life very difficult.
It’s timely that we introduce you to EventDraw, our new cloud based floor plan software. 
https://eventdraw.com/
Absolutely no need for Microsoft Visio anymore!
Our new cloud-based floor plan software application EventDraw revolutionises the cost and efficiency of our existing Visio development, used by thousands of clients in Australia and around the world.
EventDraw does not require a single licence of Microsoft Visio.

A GAME CHANGER!

This means accessing your floor plans from home, on a device or for those MAC users, it works brilliantly.
Regards
The EventDraw Team

  1. Can we convert our existing Visio licenses into EventDraw?
    EventDraw does not require any Visio licences. For those with Visio licences, you may keep these. 
    For Visio users, your existing Visio software can be used and will still be supported.
    …………………………………………………………………………………….
  2. Are there fees to migrate from Visio to EventDraw?
    There is a fee for the migration and setup of floor plan templates into EventDraw.  “This is a one-off fee only” 
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  3. Can I import existing Visio templates/drawings?

    Existing Visio Templates: can be imported into EventDraw. 
    Existing Visio Drawings: i.e Lets take a wedding plan you created with 80 tables, dance floor, bridal table etc. This is not classed as a template. This is called a “drawing”. Existing Visio drawings have to be created in EventDraw.
    Your existing smart shapes can be setup in EventDraw.
    …………………………………………………………………………………….

  4. What are the next steps should we decide to move from Microsoft Visio to EventDraw!

    The process is as follows:
         1.  Approval Received
         2. Our staff will ask you for all users needed to be setup in EventDraw
    (we simply require users first name, surname and email address)
         3. Floor plans templates completed are added to your EventDraw profile
         4. Brief training videos will be sent to all uses, as the system is built from our Visio development, training is fast and easy.
         5. Logins are sent to all users. Once users login, their floor plan      templates will be shown in their “templates” folder. 
    On average, the development time is 15-28 business days. 

    …………………………………………………………………………………….

  5. What are the advantages of EventDraw?
    * Significantly less costs. Microsoft Visio does not need to be purchased (approx $499.00 per licence of Visio) Therefore $499.00 saved for every user requiring Microsoft Visio
    * Work virtually anywhere, anytime in a browser, tablet or iPad
    * Unlimited users
    * Share floor plans via links to anyone. Easily share diagrams with anyone anytime. 
    * All floor plans are saved directly to your PC or MAC. 
    * Always up-to-date application for all users
    * Create professional diagrams with ready-made templates and shapes in online ecosystem that is industry CAD accurate drawings.  
    * For Visio users, your existing Visio software can be used and still supported.

    …………………………………………………………………………………….
    For our existing clients, there is a one-off fee for the migration and setup of your floor plan templates into EventDraw, although payment won’t be required until November. This already covers all of your users.
    We want to work together through COVID19 and hope deferred payments help. For those working from home, EventDraw could not be more beneficial than now!

Now is your time to shine and get ready for the change in the economy that is coming. While everyone else is sleeping, we are sharpening our sword ready for growth and expansion. You will be ready to rise with EventDraw.
Accept this proposal so you can have the brand new software you deserve today!

Costs

 Costs are easy, its simply based on the number of  templates you require. We’ll create an accurate, custom floor plan based on your CAD files, with sign-off from your team.
Quote Example:

1. Meeting Room A
2. Meeting Room B
4. Grand Ballroom

Looking at the above, we would supply a quote for a 3 plan package.  These plans will be ready with a few days. From there, you open the software and create unlimited function and event plans as you and your team require. 

Want to build your own venue or site plans in EventDraw, ask us for a quote. 

Restrictions

Each month we have a tremendous amount of feedback from prospects, many migrating from other floor plan software providers.

For example, some Event Floor Plan Software providers restrict the number of plans you can create each month. Why?

Other restrictions we’ve learnt:
1. A limit on the amount of PDF’s you create each month.
2. Some limit the number of guests you can allocate at 150-250.
3. Floor plans cannot be saved to your PC.
4. Some limit the number of users.
5. Many providers charge in excess of $199.00 USD PER MONTH but only 100 events per year.
We find this absurd!

Ease of Use

We guarantee EventDraw is the easiest to use floor plan software on the market.
Put this statement to the test, contact our team and ask for a link to use the software. Simply drag and drop the tables and chairs, dance floors, stages etc onto the scaled floor plan to create an accurate and professional event floor plan in 90 seconds!
Create your own custom shapes, save these as your favourites. Your plans will have layers showing location of AV, data, power outlets. All plans show dimension lines and cubic capacity of venue along with max capacity plans.

Training

Support and training is unlimited…. thats a fact!

Our products continue to evolve via frequent and significant updates. If you’re after new features, ever-improving usability, and the latest innovations ensures you continue to receive all the latest software updates forever!. …….Peace of mind

If you would like access to our training video’s or would like a one on one training session with our support team this is included with EventDraw. Why limit knowledge?