event planning Archives - Page 2 of 5 - EventDraw
$270,000 More Revenue

$270,000 More Revenue

$270,000 in additional revenue from 1 extra table

 

Some history before the facts…..
EventDraw is Diagramming software for events.  Easy to use software that event planners and venues design customized event floor plans and layouts such as dinner dance, theatre, cocktail & classroom style layouts. By providing event visualization you can deliver on the event experience, plan events faster, easier and more accurately.
It was often the case a venues perceived max capacity was underestimated, and in many cases by up to 30%.

 

Look at this example below:

Contract: $270,000 in additional revenue from 1 additional table.

How
1.8m (6 ft) round table can seat between 10-12 guests.
For this example lets use 10 pax per sitting.

An average cost per head – wedding/event – $130.00
Total revenue generated in one sitting $1300.00

Average number of events per week 4 (wedding, function venue, stadium or restaurant)
Total revenue generated in one week = $5200.00

Per week $5200.00 x 52 weeks per year = $270,400

That’s $270,000 in additional revenue using 1 x 1.8m Table!

 

Our customers have created thousands of Event Floor plans ranging anything from hotel function rooms to large stadiums, there is no limit . By working with thousands of clients globally we have years of experience and knowledge which enables us to help you create the best event floor plans to impress your clients!

Our Software is a user-friendly interface which allows our clients to easily develop and design accurate floor plans within minutes by using our simple drag and drop method of your desired item onto the plan. Our software allows you to create a myriad of different configurations of layouts in one room, not limiting you to the one design!

 

 

Jay Laybutt – EventDraw

7 Simple Tips for Event Planners Working From Home

7 Simple Tips for Event Planners Working From Home

 

In recent years, the world has witnessed a significant shift in the way we work, with more professionals embracing the flexibility of remote work. Event planners, known for their knack for orchestrating seamless experiences, have also adapted to the virtual landscape. Working from home brings its own set of challenges, but with the right strategies, event planners can continue to create memorable and successful events.

Here are seven simple tips to help event planners thrive in their home-based endeavors.

1. Create a Dedicated Workspace:

Setting up a designated workspace is crucial for maintaining focus and productivity. Choose a quiet area away from distractions, preferably with good lighting and ergonomic furniture. This space will serve as your professional haven, signaling to your brain that it’s time to work and plan events.

2. Leverage Virtual Collaboration Tools:

Event planning is a collaborative effort, and virtual tools can make communication and coordination more efficient. Platforms like Zoom, Slack, and Trello facilitate seamless communication and project management. Utilize these tools to keep your team connected, share updates, and ensure everyone is on the same page.

3. Master Time Management:  

Working from home requires a strong sense of time management. Plan your day ahead, allocate specific time blocks for tasks, and stick to your schedule. Consider using time-tracking apps to monitor your productivity and identify areas for improvement. Efficient time management ensures that you meet deadlines and deliver exceptional events.

4. Stay Updated on Industry Trends:

The events industry is dynamic, with trends constantly evolving. Allocate time each week to stay updated on the latest industry trends, emerging technologies, and best practices. Attend virtual conferences, webinars, and networking events to connect with peers and gain valuable insights that can elevate your event planning skills. And utilize Event Diagramming Software to stay ahead of the curve and enhance your expertise in event planning.

5. Enhance Digital Marketing Skills:

In the virtual landscape, digital marketing plays a crucial role in promoting events and engaging attendees. Sharpen your digital marketing skills by familiarizing yourself with social media strategies, content creation, and email campaigns. A strong online presence will help you reach a wider audience and make your events more successful.

6. Embrace Flexibility and Adaptability:

The events landscape can be unpredictable, and adaptability is a key trait for successful event planners. Embrace change with a positive mindset and be prepared to pivot your plans when necessary. This flexibility will not only help you navigate unexpected challenges but also demonstrate your ability to thrive in dynamic environments.

7. Prioritize Self-Care:

Working from home can blur the boundaries between professional and personal life. It’s essential to prioritize self-care to maintain a healthy work-life balance. Set boundaries, take regular breaks, and engage in activities that rejuvenate your mind and body. A well-rested and balanced event planner is better equipped to handle the demands of the industry.

Ready to Transform Your Home Office into an Event Planning Haven?

Working from home as an event planner has its hurdles, but with the right approach, you can shine in the online world. Create a good workspace, use collaboration tools, manage your time wisely, stay updated on trends, boost your digital marketing skills, stay flexible, and take care of yourself – these are the keys to success.

And don’t forget the game-changer: Event Diagramming Software. It’s like having a superpower for planning and visualizing events. By incorporating these tips and tools, you’re not just an event planner anymore – you’re a virtual event wizard!

EventDraw - The Must-have easy to use time-saving solutions for venues and events

 

Your dedication to excellence will show in the events you organize, leaving a lasting impression on clients and attendees. For more insights and solutions to common challenges faced by event planners, check out our guide: Solving Event Planners’ Pain Points. It’s your go-to resource for mastering the art of virtual event planning and overcoming any obstacle that comes your way.

Building Your Dream Team

Building Your Dream Team

 

In the world of event business, achieving success is rarely a solitary endeavor. A team of dedicated individuals working towards a common goal is required to bring a vision to life. To ensure a successful transition to EventDraw for your organization, the team you assemble plays a vital role in driving the project forward.

In this blog post, we will explore the key qualities to seek when assembling your EventDraw A-Team. We will also discuss why having the right team members is crucial for a successful implementation.

Let’s dive into it!

Assembling your A Team 

Before you embark on your EventDraw implementation journey, it’s critical to recruit the right people who will drive your organization toward success. One of the top reasons projects fail is the lack of input from team members who will interact with and use the system daily.

To form your “A-Team,” consider colleagues who possess the following qualities:

 

Building Your Dream Team: Qualities to Look for in an EventDraw A-Team

Dedicated resources

Implementing an enterprise system like EventDraw demands a considerable amount of time, attention, and leadership from you and your team. During implementation, at least a one-hour Zoom call with your consultant and one hour of self-guided learning will be necessary to keep the project on track. It is crucial to select individuals who can prioritize this project alongside their normal day-to-day responsibilities. Ensuring they are not stretched too thin.

Intimate knowledge of your organization’s business processes and priorities

To successfully adopt EventDraw, it is essential to have team members who comprehend the underlying reasons behind this decision. They should possess a deep understanding of your facility’s day-to-day operations. Also be capable of envisioning the long-term benefits that EventDraw will bring to each team.

If your objective is to implement EventDraw across multiple departments, it is crucial to involve the respective department leaders in providing direct feedback on their proposed workflows. Without the direct support and buy-in from these department leaders, there is a risk of encountering resistance.

Natural Learners

When learning a new skill, some people are like screens, while others are like sponges. Screens review new information without retaining it, while sponges soak up information, grasp concepts quickly, and strive to become experts. When assembling your EventDraw A-Team, prioritize recruiting individuals who are like sponges. Additionally, identify those who naturally become sources of answers, as they can serve as internal educators to the rest of your staff.

Technical skills / Proven technology people

If you’re converting from another system, having someone familiar with your event data is crucial to set up your account for success. Their experience in understanding, retrieving, cleaning, and preparing your data can make all the difference in ensuring a seamless transition. Remember the rule: “Garbage in, garbage out.” Therefore, having someone skilled in handling the data will prevent any complications.

Building Your Dream Team: Qualities to Look for in an EventDraw A-Team

Bottom line: 

Your journey to success in EventDraw begins with a solid A-Team. 

Invest the time and effort on the front-end to recruit talented, motivated team members who will become your internal champions.

By recruiting individuals with dedicated resources, intimate knowledge of your organization’s business processes and priorities, natural learning abilities, and technical skills, you can ensure that your team is well-equipped to drive the project forward. Assembling your A-Team will pay off in the long run, as they will become your internal champions and help your organization achieve success with EventDraw.

Remember, success is a team effort, and assembling the right team is the first step towards achieving your goals

Create Accurate and Professional Floor Plans

Create Accurate and Professional Floor Plans

 

Revolutionize Your Event Planning with Event Diagramming Software! Planning and pulling off successful events can be a big challenge, especially when you have to figure out the perfect floor layout. But now, with Event Diagramming Software, you can make things way easier and ditch the confusion of old-school planning methods.

This software lets you quickly create accurate and professional floor plans for all kinds of events, whether it’s a theater-style setup or a cocktail party vibe – and you can do it all in just a few minutes.

In this blog post, we’re going to walk you through how to use Event Diagramming Software. We’ll cover everything, from making your floor plan and making awesome event venue designs for your clients.

Let’s jump in and see how this software can totally change the game for your event planning!

 

Implementation Steps and Timeline

The time required for your organization to fully utilize EventDraw can vary depending on several factors. These factors include the departments that will be using the system, potential data conversions, and the size of the team receiving training. Generally, the implementation process can take anywhere between 1 to 8 weeks.

Floor Plan Development

Thanks to our excellent sessions with you, this process is already largely underway. Our team will still have discovery work to be done here so that every aspect of this campaign is delivered perfectly. But, we know that the delivery will be clear & simple.

Setup

EventDraw will be set up to allow the users to drag and drop customized smart shapes (tables, chairs, dance floors, stages, AV equipment etc.) onto a 2D plan. Our delivery team will create these shapes to the exact dimensions of the furniture and AV equipment your Venue currently uses to ensure accurate, ‘to scale’ floor plan layouts. Following the training, staff can create Theatre style, cabaret, dinner dance and cocktail-type plans within minutes.

Revolutionize Your Event Planning Process with EventDraw

Development & Process

  1. Create the logins — this will include our team setting up your user profiles.
  2. Start using the software before launch. Simply drag and drop the tables, chairs, dance floors, and stages onto the scaled floor plan to create an accurate and professional event floor plan. 
  3. Watch the training videos
  4. Designing the user experience for the team using EventDraw — design & build the new event plans during the various stages of the campaign.
  5. Execution and accuracy matters — so this is where we will be spending most of our effort and energy on this project.

Lauch

  • The EventDraw team will handle the development, and we will happily offer advice as needed during and after your account goes live.
  • Going live is the first step – please know we are there to help and support you every step of the way.

Create Function & Event Plans

On average, it takes 90 seconds to create a stunning event plan for your clients. Start making event plans while on the phone with a prospective client, edit live, and lock in the design.

Ready to say goodbye to the hassle and confusion of traditional event planning methods? Sign up for EventDraw today and revolutionize your event planning process! 

With our innovative software, you can easily create accurate and professional floor plans, from theatre-style layouts to cocktail-type plans, all in just minutes. 

Our implementation steps and timeline are customizable to your needs, and our team will support you every step of the way. 

Take advantage of the opportunity to create stunning event plans in just 90 seconds – sign up for EventDraw now!

How to Lead Virtual Meetings Effectively

How to Lead Virtual Meetings Effectively

Enhancing virtual meetings!

As a professional event planner, you aim to effectively lead virtual meetings with your event planning team and clients. You want to ensure that you can strategically collaborate with them as efficiently as it would have been in a face-to-face meeting.

This, therefore, requires you to consider several principles that can help you lead virtual meetings in the best way possible. 

One of the keys that can help you achieve this significant goal is to acquire an impressive Event Diagramming software that can create elegant and stylish event floor designs that creatively match your client’s requirements and demands.

Are you now considering improving your virtual meetings and showing off the venue without inviting them on-site? Do you want to make your virtual meetings more fun for your participants and make them feel like you are all meeting together? 

Here are some tips for virtual meetings that can innovate and enhance your way of leading virtual meetings online.

Identify Your Desired Outcome

Define the main purpose of your virtual meeting. 

For example, “Virtual Visit for your Venue,” or “Floor Plan Final Designs.” 

As an Event Planner, you may find it necessary to coordinate these desired outcomes with your team and your clients before your virtual meeting. This enables all of you to maintain your focus and not be easily distracted by your surroundings. Knowing precisely what the meeting is trying to accomplish can pave the way for meaningful participation and engagement of all concerns.

Identify Your Agenda

Event Planning is a managerial and organizational task that requires a well-developed strategic and project plan. 

Identifying and creating your agenda will help you manage the flow and success of your meeting. This ensures where the meeting is headed and for what purpose. Of course, do not forget to put a timeline on it. Your virtual meeting shall be bound by time. This creates a professional and organized atmosphere. Furthermore, make sure to share it with all attendees before the official start of your virtual meeting.

Facilitate Your Virtual Meeting Effectively

Make your virtual meeting more invigorating through good facilitation. Getting more interaction with better outcomes depends on effective facilitation. This includes taking advantage of the features available in your virtual meeting platforms. Be skillful in using these features and orient your attendees on their function and significance. During the meeting, be attentive to their responses and call them by name. 

If there are confidential topics that your attendees would want to address, invite them to chat with you privately. There are virtual meeting platforms that have this feature. 

When your attendees give their ideas, listen carefully and do not interrupt. This will show them respect and will pave the way for better collaboration.

Use Webcams and Microphone Devices Strategically

Your webcam defines the face of your presence and appearance during your virtual meeting. When you let other attendees see you, you make them feel more comfortable communicating with you. This principle applies to the rest of the attendees. Gestures and facial expressions speak more than what the words can express, and understanding this form of communication creates a big impact in making your virtual meeting enjoyable and successful.

Have An Action Plan

Your action plan defines the essence of your virtual meeting. It sheds light on the raised issues and concerns and provides a solution. This includes specific tasks that have to be accomplished, including its prerequisites. Duration and date of completion, and name of the accountable person should also be clarified. This action plan provides a clear foundation for achieving the target goals and objectives of the virtual meeting.

Use Appropriate Software

There’s a lot of applications that you can use for Virtual Meetings. For your video conferencing, to make it simple and easy to connect online with your clients, You can use Zoom, Google Meet, or Skype.

You can also use Event Diagramming Software. With this tool, your client can get a real sense of how the space will look and feel for the event you’re organizing. Your client can envision the event, such as the design of the floor plan, and number of tables, and can see the inventory, etc., without coming to the venue. 

This is something you can discuss through a virtual meeting. This software can efficiently put all your smart tools, ideas, and designs together in a creative way. It incorporates beautiful and sophisticated 3D Floor plans and diagrams to transform your creative power into artistic and elegant event floor plan designs.

So it has been emphasized that Virtual meetings can be as effective and meaningful as in-person meetings if you can strategically plan and effectively conduct them online. 

If you want to learn the most proficient and excellent event floor plan diagramming software. You can have the Free Trial with us. 

Learn more about the Benefits of Event Diagramming Software and how it can help you even better to achieve a successful event and virtual meetings.