April 2023 - EventDraw
Purpose and Benefits of Table Numbering

Purpose and Benefits of Table Numbering

Organizing a great event, like a big wedding or an important conference, involves lots of planning. One important but often overlooked part is table numbering. It’s not just about keeping things organized; it also adds a nice touch to the overall look and feel of the event. In this blog, we’ll talk about why table numbering is more than just a practical thing and how it can make your event better. Let’s explore why having a well-thought-out table numbering system can make any gathering more enjoyable for everyone!

What are the purpose and benefits of Table Numbering?

Table Decorations

When it comes to decorative tabletop numbers, the possibilities are endless. Some people use 3-dimensional numbers to include them in their floral arrangements. Alternatively, you can use a decorative photo frame lit by candles or a small chalkboard with hand-drawn numbers to display your number. Just use your creative imagination. 

Executes Meal Services Easily

Using table numbers makes it easier for waiters and chefs to prepare and serve meals. Like table numbers in a traditional restaurant, they assist hosts in organizing their guests and wait staff in remembering orders. The staff at the venue will probably ask for a seating chart and meal planning system to ensure that guests get the food they request.

Seating Plan

When setting up your event space, you can assign numbers to each table and give each guest a seat. Concerning corporate events, using table numbers and seating arrangements is highly beneficial. In the event of a cancellation, table numbering comes in handy because your seating charts can be easily changed to accommodate vacancies.

Manage the Buffet Lines

If you’re having a buffet dinner, table numbers will come in handy. Instead of having everyone get up all at once, call out table numbers to start the buffet line. As a result, your buffet lines will be less crowded and take up less time.

Table Numbering

Can use to Organize Games or Events

Organizing your event with table numbers is a great way to keep everyone on track during games and other activities. When hosting a business luncheon, assigning collaborative projects and letting tables compete for the best new ideas can be accomplished with the help of table numbered seating arrangements.

Photography and Documentation:

Whether you’re a professional photographer or just someone taking pictures, table numbers help organize photos. It’s like giving each moment a label, making it easier to remember the event through pictures.

What’s the quickest and most efficient way to create Table Numbering for your events?

Now, let’s talk about the fastest way to set up your table numbering. Use Event Diagramming Software – it’s a game-changer for quick and successful table numbering. With this software, you can easily move tables around and adjust the seating plan with its drag-and-drop feature. Plus, it helps you make professional event floor plan diagrams that you can easily share with clients, vendors, event planners or other involved parties. Here’s why:

Saves Time:

This software is user-friendly and cuts down the time you’d spend doing it manually.

Easy Customization:

You can easily design your tables to match the event theme and make changes on the fly.

Real-time Updates:

If there are last-minute changes in guest numbers or table arrangements, the software lets you make instant updates.

Team Collaboration:

It allows multiple people to work on the seating plan simultaneously, making teamwork a breeze.

Visual Aid:

The software provides a visual layout of the event space, helping you catch potential issues before the big day.

 

Ready to master the art of creating seamless table numbering using Event Diagramming Software? Dive into the world of effortless event planning by watching our training videos. Learn step-by-step guides, insider tips, and practical techniques to make your table numbering process a breeze. Click here to access the training videos and elevate your event planning skills today!

Building Your Dream Team

Building Your Dream Team

 

In the world of event business, achieving success is rarely a solitary endeavor. A team of dedicated individuals working towards a common goal is required to bring a vision to life. To ensure a successful transition to EventDraw for your organization, the team you assemble plays a vital role in driving the project forward.

In this blog post, we will explore the key qualities to seek when assembling your EventDraw A-Team. We will also discuss why having the right team members is crucial for a successful implementation.

Let’s dive into it!

Assembling your A Team 

Before you embark on your EventDraw implementation journey, it’s critical to recruit the right people who will drive your organization toward success. One of the top reasons projects fail is the lack of input from team members who will interact with and use the system daily.

To form your “A-Team,” consider colleagues who possess the following qualities:

 

Building Your Dream Team: Qualities to Look for in an EventDraw A-Team

Dedicated resources

Implementing an enterprise system like EventDraw demands a considerable amount of time, attention, and leadership from you and your team. During implementation, at least a one-hour Zoom call with your consultant and one hour of self-guided learning will be necessary to keep the project on track. It is crucial to select individuals who can prioritize this project alongside their normal day-to-day responsibilities. Ensuring they are not stretched too thin.

Intimate knowledge of your organization’s business processes and priorities

To successfully adopt EventDraw, it is essential to have team members who comprehend the underlying reasons behind this decision. They should possess a deep understanding of your facility’s day-to-day operations. Also be capable of envisioning the long-term benefits that EventDraw will bring to each team.

If your objective is to implement EventDraw across multiple departments, it is crucial to involve the respective department leaders in providing direct feedback on their proposed workflows. Without the direct support and buy-in from these department leaders, there is a risk of encountering resistance.

Natural Learners

When learning a new skill, some people are like screens, while others are like sponges. Screens review new information without retaining it, while sponges soak up information, grasp concepts quickly, and strive to become experts. When assembling your EventDraw A-Team, prioritize recruiting individuals who are like sponges. Additionally, identify those who naturally become sources of answers, as they can serve as internal educators to the rest of your staff.

Technical skills / Proven technology people

If you’re converting from another system, having someone familiar with your event data is crucial to set up your account for success. Their experience in understanding, retrieving, cleaning, and preparing your data can make all the difference in ensuring a seamless transition. Remember the rule: “Garbage in, garbage out.” Therefore, having someone skilled in handling the data will prevent any complications.

Building Your Dream Team: Qualities to Look for in an EventDraw A-Team

Bottom line: 

Your journey to success in EventDraw begins with a solid A-Team. 

Invest the time and effort on the front-end to recruit talented, motivated team members who will become your internal champions.

By recruiting individuals with dedicated resources, intimate knowledge of your organization’s business processes and priorities, natural learning abilities, and technical skills, you can ensure that your team is well-equipped to drive the project forward. Assembling your A-Team will pay off in the long run, as they will become your internal champions and help your organization achieve success with EventDraw.

Remember, success is a team effort, and assembling the right team is the first step towards achieving your goals

Measuring Success: The Tool for Analyzing Business Impact

Measuring Success: The Tool for Analyzing Business Impact

 

Companies are growing and adjusting to the shifting environment, and they have a growing demand for tools that can measure success efficiently and effectively. EventDraw, a powerful platform for creating and sharing floor plans, has gained popularity in recent years. More and more businesses are looking to adopt this technology, so it’s crucial to understand the impact it will have on their operations.

In this blog post, we will take a closer look at the Business Impact Analysis Worksheet for EventDraw Adoption and explore the current solutions for floor plans that EventDraw will replace. We will also delve into the goals of adopting EventDraw, the problems it aims to solve, and the KPIs that can be used to measure its success. So, buckle up and get ready for a deep dive into the world of EventDraw and how it can improve your business.

 

In conclusion, businesses will experience a significant impact by adopting EventDraw, particularly the sales team. The sales team will now have a powerful platform to develop and share floor plans with clients, as well as the operations team.

The Business Impact Analysis Worksheet for EventDraw Adoption enables businesses to identify the specific roles that the software will affect, determine the level of impact, and identify the necessary behavioral changes required for a smooth transition.

By implementing a change management strategy that includes creating a workflow guide, bookmarking EventDraw on tablets, and addressing any problems during the adoption phase, businesses can ensure successful implementation. Ultimately, all team members, including the sales team, will be responsible for using the software correctly and consistently. With the right approach, EventDraw can lead to improved business operations and overall success.

Mastering Change Management: Resources, Tips and Strategies

Mastering Change Management: Resources, Tips and Strategies

Change Management Resources and Tips

Change is inevitable in any organization, and managing it effectively is crucial for long-term success. This is where change management comes in, providing a strategic approach to deal with transitions and minimize negative impacts. 

But how can you implement change management effectively? In this blog, we will explore the ADKAR model, a framework for change management, as well as tips for creating awareness and desire, risk mitigation, and KPIs to measure success. 

We will also discuss user group identification and impact analysis, two critical components of successful change management. 

Let’s dive in and discover the resources and tips you need to master change management in your organization.

Mastering Change Management

What and Why?

Change management is the systematic approach and application of knowledge, tools, and resources to deal with change. It involves defining and adopting corporate strategies, structures, procedures, and technologies to handle changes in external conditions and the business environment. Effective change management goes beyond project management and the technical tasks were undertaken to enact organizational changes and involves leading the “people side” of major change within an organization. 

The primary goal of change management is to successfully implement new processes, products, and business strategies while minimizing negative outcomes.

ADKAR Model

A – Awareness of the need to change

D – Desire to support the change

K – Knowledge of how to change

A – Ability to demonstrate skills ad behaviors

R – Reinforcement to make change stick

Creating Awareness and Desire

  1. Sharing WHY EventDraw was chosen with people who were not part of the decision-making process.
  2. Identifying internal champions from each department who will help build buy-in from their team and take ownership of developing their piece of the system and training others.

Risk Mitigation Tips

  1. Project Lead identified and empowered to make decisions.
  2. Dedicated time to focus on the project weekly.
  3. A plan for onboarding all secondary teams Identify potential hurdles (are there individuals or departments that might be resistant to change, and what strategies can we put in place to support them?)

Example KPIs for EventDraw

Adoption 

  1. Number of actions or operational functions moved into Eventdraw from another system or manual process. 
  2. Consistency of use over the first 6-12 months post-implementation 
  3. Percent of staff that say they rely on Eventdraw to complete their job compared to percent who say that about the previous software.

Login Statistics 

  1. Quantity of Users logging in 4+ times per week 

User Engagement 

  1. Percent of users creating content or inputting data 
  2. Percent of users actively downloading or filtering information
  3. Number of enhancement requests generated for EventDraw 

Organization Reach 

  1. Percent of departments utilizing EventDraw as part of their workflow
Mastering Change Management

User Group Identification

Identifying your different user groups and how they will interact with EventDraw will help determine the impact they will experience.

Impact Analysis

An Impact Analysis can help begin the change management process. The provided worksheet should be discussed and completed by upper-level management and the team leading the EventDraw project.

User Group Analysis Example

Mastering Change Management

Are you ready to take your change management skills to the next level? Explore the resources and tips we’ve shared in this blog and start implementing them in your organization today. From the ADKAR model to risk mitigation strategies and KPIs, we’ve got you covered.

Remember, effective change management is key to unlocking long-term success for your organization. Don’t wait, start managing change like a pro now!

Create Accurate and Professional Floor Plans

Create Accurate and Professional Floor Plans

 

Revolutionize Your Event Planning with Event Diagramming Software! Planning and pulling off successful events can be a big challenge, especially when you have to figure out the perfect floor layout. But now, with Event Diagramming Software, you can make things way easier and ditch the confusion of old-school planning methods.

This software lets you quickly create accurate and professional floor plans for all kinds of events, whether it’s a theater-style setup or a cocktail party vibe – and you can do it all in just a few minutes.

In this blog post, we’re going to walk you through how to use Event Diagramming Software. We’ll cover everything, from making your floor plan and making awesome event venue designs for your clients.

Let’s jump in and see how this software can totally change the game for your event planning!

 

Implementation Steps and Timeline

The time required for your organization to fully utilize EventDraw can vary depending on several factors. These factors include the departments that will be using the system, potential data conversions, and the size of the team receiving training. Generally, the implementation process can take anywhere between 1 to 8 weeks.

Floor Plan Development

Thanks to our excellent sessions with you, this process is already largely underway. Our team will still have discovery work to be done here so that every aspect of this campaign is delivered perfectly. But, we know that the delivery will be clear & simple.

Setup

EventDraw will be set up to allow the users to drag and drop customized smart shapes (tables, chairs, dance floors, stages, AV equipment etc.) onto a 2D plan. Our delivery team will create these shapes to the exact dimensions of the furniture and AV equipment your Venue currently uses to ensure accurate, ‘to scale’ floor plan layouts. Following the training, staff can create Theatre style, cabaret, dinner dance and cocktail-type plans within minutes.

Revolutionize Your Event Planning Process with EventDraw

Development & Process

  1. Create the logins — this will include our team setting up your user profiles.
  2. Start using the software before launch. Simply drag and drop the tables, chairs, dance floors, and stages onto the scaled floor plan to create an accurate and professional event floor plan. 
  3. Watch the training videos
  4. Designing the user experience for the team using EventDraw — design & build the new event plans during the various stages of the campaign.
  5. Execution and accuracy matters — so this is where we will be spending most of our effort and energy on this project.

Lauch

  • The EventDraw team will handle the development, and we will happily offer advice as needed during and after your account goes live.
  • Going live is the first step – please know we are there to help and support you every step of the way.

Create Function & Event Plans

On average, it takes 90 seconds to create a stunning event plan for your clients. Start making event plans while on the phone with a prospective client, edit live, and lock in the design.

Ready to say goodbye to the hassle and confusion of traditional event planning methods? Sign up for EventDraw today and revolutionize your event planning process! 

With our innovative software, you can easily create accurate and professional floor plans, from theatre-style layouts to cocktail-type plans, all in just minutes. 

Our implementation steps and timeline are customizable to your needs, and our team will support you every step of the way. 

Take advantage of the opportunity to create stunning event plans in just 90 seconds – sign up for EventDraw now!