implementation steps Archives - EventDraw
Building Your Dream Team

Building Your Dream Team


In the world of event business, achieving success is rarely a solitary endeavor. A team of dedicated individuals working towards a common goal is required to bring a vision to life. To ensure a successful transition to EventDraw for your organization, the team you assemble plays a vital role in driving the project forward.

In this blog post, we will explore the key qualities to seek when assembling your EventDraw A-Team. We will also discuss why having the right team members is crucial for a successful implementation.

Let’s dive into it!

Assembling your A Team 

Before you embark on your EventDraw implementation journey, it’s critical to recruit the right people who will drive your organization toward success. One of the top reasons projects fail is the lack of input from team members who will interact with and use the system daily.

To form your “A-Team,” consider colleagues who possess the following qualities:


Building Your Dream Team: Qualities to Look for in an EventDraw A-Team

Dedicated resources

Implementing an enterprise system like EventDraw demands a considerable amount of time, attention, and leadership from you and your team. During implementation, at least a one-hour Zoom call with your consultant and one hour of self-guided learning will be necessary to keep the project on track. It is crucial to select individuals who can prioritize this project alongside their normal day-to-day responsibilities. Ensuring they are not stretched too thin.

Intimate knowledge of your organization’s business processes and priorities

To successfully adopt EventDraw, it is essential to have team members who comprehend the underlying reasons behind this decision. They should possess a deep understanding of your facility’s day-to-day operations. Also be capable of envisioning the long-term benefits that EventDraw will bring to each team.

If your objective is to implement EventDraw across multiple departments, it is crucial to involve the respective department leaders in providing direct feedback on their proposed workflows. Without the direct support and buy-in from these department leaders, there is a risk of encountering resistance.

Natural Learners

When learning a new skill, some people are like screens, while others are like sponges. Screens review new information without retaining it, while sponges soak up information, grasp concepts quickly, and strive to become experts. When assembling your EventDraw A-Team, prioritize recruiting individuals who are like sponges. Additionally, identify those who naturally become sources of answers, as they can serve as internal educators to the rest of your staff.

Technical skills / Proven technology people

If you’re converting from another system, having someone familiar with your event data is crucial to set up your account for success. Their experience in understanding, retrieving, cleaning, and preparing your data can make all the difference in ensuring a seamless transition. Remember the rule: “Garbage in, garbage out.” Therefore, having someone skilled in handling the data will prevent any complications.

Building Your Dream Team: Qualities to Look for in an EventDraw A-Team

Bottom line: 

Your journey to success in EventDraw begins with a solid A-Team. 

Invest the time and effort on the front-end to recruit talented, motivated team members who will become your internal champions.

By recruiting individuals with dedicated resources, intimate knowledge of your organization’s business processes and priorities, natural learning abilities, and technical skills, you can ensure that your team is well-equipped to drive the project forward. Assembling your A-Team will pay off in the long run, as they will become your internal champions and help your organization achieve success with EventDraw.

Remember, success is a team effort, and assembling the right team is the first step towards achieving your goals

Create Accurate and Professional Floor Plans

Create Accurate and Professional Floor Plans


Revolutionize Your Event Planning with Event Diagramming Software! Planning and pulling off successful events can be a big challenge, especially when you have to figure out the perfect floor layout. But now, with Event Diagramming Software, you can make things way easier and ditch the confusion of old-school planning methods.

This software lets you quickly create accurate and professional floor plans for all kinds of events, whether it’s a theater-style setup or a cocktail party vibe – and you can do it all in just a few minutes.

In this blog post, we’re going to walk you through how to use Event Diagramming Software. We’ll cover everything, from making your floor plan and making awesome event venue designs for your clients.

Let’s jump in and see how this software can totally change the game for your event planning!


Implementation Steps and Timeline

The time required for your organization to fully utilize EventDraw can vary depending on several factors. These factors include the departments that will be using the system, potential data conversions, and the size of the team receiving training. Generally, the implementation process can take anywhere between 1 to 8 weeks.

Floor Plan Development

Thanks to our excellent sessions with you, this process is already largely underway. Our team will still have discovery work to be done here so that every aspect of this campaign is delivered perfectly. But, we know that the delivery will be clear & simple.


EventDraw will be set up to allow the users to drag and drop customized smart shapes (tables, chairs, dance floors, stages, AV equipment etc.) onto a 2D plan. Our delivery team will create these shapes to the exact dimensions of the furniture and AV equipment your Venue currently uses to ensure accurate, ‘to scale’ floor plan layouts. Following the training, staff can create Theatre style, cabaret, dinner dance and cocktail-type plans within minutes.

Revolutionize Your Event Planning Process with EventDraw

Development & Process

  1. Create the logins — this will include our team setting up your user profiles.
  2. Start using the software before launch. Simply drag and drop the tables, chairs, dance floors, and stages onto the scaled floor plan to create an accurate and professional event floor plan. 
  3. Watch the training videos
  4. Designing the user experience for the team using EventDraw — design & build the new event plans during the various stages of the campaign.
  5. Execution and accuracy matters — so this is where we will be spending most of our effort and energy on this project.


  • The EventDraw team will handle the development, and we will happily offer advice as needed during and after your account goes live.
  • Going live is the first step – please know we are there to help and support you every step of the way.

Create Function & Event Plans

On average, it takes 90 seconds to create a stunning event plan for your clients. Start making event plans while on the phone with a prospective client, edit live, and lock in the design.

Ready to say goodbye to the hassle and confusion of traditional event planning methods? Sign up for EventDraw today and revolutionize your event planning process! 

With our innovative software, you can easily create accurate and professional floor plans, from theatre-style layouts to cocktail-type plans, all in just minutes. 

Our implementation steps and timeline are customizable to your needs, and our team will support you every step of the way. 

Take advantage of the opportunity to create stunning event plans in just 90 seconds – sign up for EventDraw now!