Even if you do everything right, there can still be hurdles during the planning and execution of an event. One of the biggest reasons for holiday stress is not getting everything done, but this doesn’t mean you need to stop. This article will give you some helpful tips on how to keep you from being frazzled by the busy holiday season.
Create an Event Planning Checklist
Make a checklist of all your tasks to finish them in order and on time.
Start with the most important things first. You might want to use Eisenhower’s Urgent/Important Principle.
The principle states that there are 4 types of tasks:
- Urgent and Important
- Not Urgent but Important
- Urgent but Not Important
- Not Urgent and Not Important
Eisenhower’s Urgent/Important Principle is a great tool for prioritizing tasks. The principle states that urgent and important tasks should be done before less urgent or important ones.
The idea behind this principle is that urgent tasks are ones that require immediate attention and are usually related to a deadline. Important tasks are also important because they contribute to the overall success of your event planning.
Urgent and important tasks should always be completed first because when you don’t get them done, they can have a domino effect on other events you’re working on. If you’re late on an important task, it could cause delays with other events that depend on it.
By prioritizing your tasks based on this principle, you can ensure that your important tasks are completed first so that nothing else suffers from their neglect.
A smooth, successful event is all about making sure everything runs to schedule.
The holiday rush is in full swing. It’s a time of year that can be stressful for everyone, especially for event managers and venue owners.
The most important thing to remember when planning an event during the holiday season is to plan ahead sufficiently to book the event space and any additional amenities required by your chosen theme. This will allow you to ensure that everything is in order before the big day so that you can focus on other details as they arise.
If you’re an event manager, make sure your clients are aware of how much time is involved in preparing for their events so that they can plan accordingly.
If you’re a venue owner, ensure you have enough staff to handle your guests’ needs well in advance.
Don’t over-schedule yourself.
As a venue owner and event manager, you know that the holiday season is when you can make the most money.
But with all the hustle and bustle that comes with planning events around this time of year, it’s easy to over-schedule yourself—and then find yourself short on time, energy, and resources.
Don’t let that happen! Here are some tips for how to keep your event planning on track:
- Schedule appointments for yourself during slow periods so you can take a break from event planning activities.
- Make sure all your staff members know their obligations during this busy period so no one gets left behind or stressed out by their workloads.
- Make sure your entire team knows exactly what they need to do before the big day so that everyone is prepared and ready to go when it’s time to get started setting up or preparing food/drinks/etcetera for guests who arrive at the door ready to party!
Don’t be afraid to say No!
As an event manager and venue owner, you may feel pressure to accept every event that comes your way. But don’t be afraid to say no.
It’s normal to have a busy season, but if you’re feeling overwhelmed, it’s also important to take some time off. This can be as simple as taking a few days off at the end of the week or scheduling extra time in your calendar for self-care. It’s also important to avoid overcommitting yourself by taking on more events than you can handle. Make sure you’ve got enough staff and everyone knows their responsibilities in advance so you don’t have any last-minute stressors popping up during the event itself!
Take advantage of software to create floor plans. – U
Have you ever planned an event and found yourself stuck with a blank piece of paper, trying to figure out how to visualize how many tables would fit in the room? We know that planning an event can be time-consuming. You want to make sure that every detail is perfect—but sometimes you just don’t have the time to do it yourself.
That’s where we come in! At EventDraw, we know that one of the most time-consuming parts of planning an event is creating floor plans. The good news is that you can create a floor plan in minutes with our software.
You don’t need to be an expert at diagramming or drawing to create beautiful diagrams that help you visualize your event space. All you need is your computer, internet access, and some basic knowledge of how to use the software—and then watch as your floor plan comes together before your eyes!
So, Are you now feeling the holiday rush? We know it can be a little overwhelming to manage everything that comes with the holidays. So we want to help!
We’re offering a free 15-minute demo of our event diagramming software, EventDraw. Our software helps you plan and organize your events so they run smoothly, and everyone has fun.
Book your demo today!